Proposify is a SaaS tool for creating sales proposals, with tiered pricing from $19 to $65 per user monthly. It offers proposal design capabilities including templates, custom layouts, content libraries, e-signatures, and analytics to track client engagement. The platform includes CRM and payment gateway integrations, and recently added an AI Proposal Generator to help draft content.
The tool targets small to mid-market businesses, particularly agencies and sales teams needing faster proposal turnaround. It provides email and live chat support during business hours, along with onboarding and template design services. Proposify maintains SOC 2 Type 2 certification and GDPR compliance, with PCI-DSS compliant payment processing through Stripe.
Qvidian is a proposal management solution with quote-based pricing that isn't publicly disclosed. It functions as a mature content repository and template-based automation system for proposals, featuring strong integration with Microsoft Office applications and Salesforce. The platform includes a content library, approval workflows, and recently added "Qvidian AI Assist" for generative AI capabilities, though it lags behind newer platforms in AI innovation.
The solution targets enterprise customers, particularly in large corporations and regulated industries where robust content control matters. It offers enterprise-grade support through dedicated teams, training resources via Upland University, and community forums. Qvidian maintains SOC 2 Type II, ISO 27001, and GDPR compliance through Upland's cloud infrastructure, with capabilities to support additional industry-specific compliance requirements.
Comparing Proposify and Qvidian
Proposify offers a modern, user-friendly proposal solution with transparent pricing and recently added AI capabilities, targeting smaller businesses that need quick proposal creation and client tracking. However, it lacks the extensive enterprise features and content management system that larger organizations might require for complex RFP responses.
Qvidian provides a mature, enterprise-grade proposal management system with robust content repositories and approval workflows ideal for larger organizations with complex needs. The platform suffers from an outdated user interface and slower innovation pace, while also maintaining opaque pricing that requires direct consultation.
Comparison of Proposify and Qvidian
Pricing
- Proposify: Transparent tiered SaaS pricing from $19-$65/user/month with a 14-day free trial
- Qvidian: Quote-based pricing not publicly disclosed
Features
- Proposify: Modern interface with polished templates, e-signatures, analytics, and newer AI proposal generation capabilities
- Qvidian: Mature content repository system with strong MS Office integration and template automation, but slower AI adoption
Target Market
- Proposify: SMBs and mid-market teams needing streamlined proposal creation
- Qvidian: Enterprise organizations and regulated industries requiring robust content control
Customer Support
- Proposify: Business-hours email and live chat support with template design services
- Qvidian: Enterprise-grade dedicated support teams with training resources and likely account managers
User Reviews
- Proposify: 4.6/5 on G2 (1,100+ reviews), praised for ease of use and support
- Qvidian: 4.3/5 on G2 (120+ reviews), appreciated for reliability but criticized for dated UI
Security & Compliance
- Proposify: SOC 2 Type 2 certified, GDPR compliant with PCI-DSS compliant payment processing
- Qvidian: SOC 2 Type II, ISO 27001, GDPR compliant with additional industry-specific compliance options
Recommendation
Proposify is best suited for small to mid-sized businesses, creative agencies, and sales teams that prioritize speed, visual appeal, and ease of use in their proposal process. Organizations with limited proposal volume but high design standards will appreciate Proposify's modern interface, transparent pricing, and sufficient feature set without overwhelming complexity.
Qvidian is the superior choice for enterprise organizations with large proposal teams, complex approval workflows, or those operating in regulated industries requiring strict compliance standards. Companies that regularly respond to formal RFPs, need to maintain extensive content libraries, or have Microsoft Office-centric workflows will benefit from Qvidian's mature infrastructure despite its less modern interface and potentially higher costs.
Proposify vs Qvidian: What do users say?
User reviews of Proposify are overwhelmingly positive with a G2 rating of approximately 4.6/5 from over 1,100 reviews. Users consistently praise its intuitive interface, ease of use, and exceptional customer support. Many reviewers highlight how the platform has streamlined their proposal creation process and appreciate the continuous improvement of features. While some users mention occasional formatting quirks, they note that the platform's design philosophy intentionally limits complexity to maintain ease of use. Qvidian receives solid reviews with a G2 rating of about 4.3/5 from over 140 reviews. Users appreciate its reliability, strong content management capabilities, and flexible integration with Microsoft Office applications. The recently added AI assistance feature has been well-received for simplifying content searches. However, some reviewers mention that the user interface feels somewhat dated compared to newer platforms, and that innovation, particularly in AI capabilities, has been slower than competitors. Users value Qvidian's robust features for enterprise-level proposal management, especially in regulated industries.
For more information about these platforms, readers can explore detailed Proposify reviews on G2, Proposify evaluations on Gartner, Qvidian reviews on Software Advice, comprehensive Qvidian feedback on G2, and verified Qvidian user reviews on Gartner.
FAQs
Which tool has a greater depth of integrations?
Qvidian appears to have a greater depth of integrations. It offers strong Microsoft Office integration (allowing users to work directly within Word/Excel), Salesforce integration to leverage existing data, and likely other enterprise integrations through Upland's infrastructure. Proposify's integrations seem more limited, primarily focused on CRM systems and payment gateways like Stripe.
Do both tools include AI response agents?
Yes, both tools have recently incorporated AI capabilities. Proposify has introduced an "AI Proposal Generator" that leverages GPT to help draft content, though it's noted as still evolving. Qvidian has introduced "Qvidian AI Assist" for generative AI help, though it's mentioned that they're overall behind newer AI-centric platforms in that area.
Which tool has more adoption among large enterprises?
Qvidian has more adoption among large enterprises. It's described as a "long-time enterprise provider" that is "commonly used in large corporations and regulated industries." It's positioned as ideal for mid-to-large proposal teams that need robust content control and approvals. In contrast, Proposify is targeted more toward SMBs and mid-market teams rather than large-scale RFP response operations.