Proposify is software for creating business proposals. You build proposals using templates, track when clients view them, and collect electronic signatures. It connects to CRM systems and payment processors like Stripe. The tool recently added an AI feature that helps write proposal content using GPT. It costs between $19 and $65 per user per month depending on which plan you choose.
The software targets small and medium businesses that send proposals regularly, like agencies and sales teams. It handles basic proposal workflows but isn't built for complex RFP processes that large companies deal with. Support is available through email and chat during business hours, and they'll help you set up templates if needed. The system meets SOC 2 and GDPR compliance standards.
Responsive is an RFP software that helps organizations manage proposal responses through content libraries and project collaboration tools. It uses AI to suggest and generate answers from existing content, automates workflows, and integrates with systems like Salesforce, Slack, and Office applications. The platform serves both small businesses (under 50 employees) and large enterprises, including Fortune 500 companies.
The software operates on custom pricing with tiered plans starting around $499 per user per month, requiring contact with sales for quotes. It maintains SOC 2 Type 2, GDPR, and ISO 27001 certifications for security and compliance. Support ranges from standard knowledge base access to dedicated customer success managers for higher-tier customers.
Comparing Proposify and Responsive
Proposify offers affordable pricing starting at $19/user/month with transparent tiered plans and a free trial, making it accessible to smaller teams. However, it focuses primarily on sales proposals and quote documents rather than comprehensive RFP responses, which may limit its utility for complex procurement processes.
Responsive provides advanced AI capabilities and comprehensive RFP features with extensive integrations and enterprise-grade security certifications. The platform requires custom pricing quotes with estimated costs around $499/user/month and lacks a free trial, creating barriers for cost-conscious buyers.
Pricing
• Proposify: Transparent tiered pricing from $19-$65/user/month with 14-day free trial
• Responsive: Custom quote-based pricing, estimated ~$499/user/month, no free trial
Features & AI Capabilities
• Proposify: Focus on sales proposals with GPT-powered AI generator, e-signatures, and client engagement analytics
• Responsive: Comprehensive RFP features with advanced AI for content suggestions and auto-generation from knowledge base
Target Market
• Proposify: SMBs and mid-market sales teams, agencies needing streamlined proposal creation
• Responsive: Broad range from SMBs to Fortune 500 enterprises requiring complex RFP management
Customer Support
• Proposify: Live chat and email during business hours, onboarding assistance, template design services
• Responsive: Standard support included, premium support with dedicated customer success manager for higher tiers
User Reviews
• Proposify: 4.6/5 on G2 (1,100+ reviews), praised for ease-of-use and customer support
• Responsive: 4.5/5 on G2 (1,100+ reviews), consistently ranked #1 leader in RFP software categories
Security & Compliance
• Proposify: SOC 2 Type 2, GDPR compliant, PCI-DSS compliant payment processing
• Responsive: SOC 2 Type 2, GDPR compliant, plus ISO 27001 certification for information security
Proposify is better suited for small to mid-sized sales teams, agencies, and organizations that primarily create sales proposals and need an affordable, user-friendly solution. Its transparent pricing, ease of use, and focus on sales workflows make it ideal for teams seeking quick proposal turnaround without complex RFP requirements.
Responsive is the better choice for organizations that regularly handle complex RFPs, need advanced AI content management, or require enterprise-grade features and security. Despite the higher cost and custom pricing model, its comprehensive feature set and scalability make it worthwhile for larger organizations or those with sophisticated proposal management needs.
Proposify vs Responsive: What do users say?
User reviews for Proposify consistently highlight its ease of use and streamlined proposal creation process, with customers praising the clean user interface, helpful pricing tables with automatic calculations, and responsive customer support staff. Long-term users since 2014 emphasize the platform's constantly improving functionality and reliable performance for sending proposals. The software receives recognition for simplifying proposal workflows and providing intuitive, well-organized features that help teams work more efficiently.
Responsive user reviews emphasize the platform's exceptional ease of use and intuitive organization that allows users to quickly find and manage content. Managers particularly appreciate the real-time progress tracking capabilities and comprehensive reporting features that enable effective oversight of RFP responses. Users highlight the platform's discussion and collaboration tools, noting the ability to review responses efficiently and maintain clear communication throughout the proposal process.
For more detailed user feedback, readers can explore Proposify reviews on G2 and Software Advice's Proposify reviews. Additional insights about Responsive are available through G2's Responsive reviews and Software Advice's Responsive review section.
FAQs
Does Proposify or Responsive have a greater depth of integrations?
Responsive has a greater depth of integrations. While Proposify integrates with CRM systems and payment gateways like Stripe for sales workflows, Responsive offers numerous integrations including Salesforce, Slack, Office apps, and others, providing a more comprehensive integration ecosystem.
Does Proposify include AI response agents? What about Responsive?
Proposify recently introduced an AI Proposal Generator leveraging GPT technology to help draft content, though this feature is still evolving. Responsive includes advanced AI capabilities for auto-suggesting and generating answers from content, providing more mature AI functionality for response automation.
Does Proposify or Responsive have more adoption among large enterprises?
Responsive has more adoption among large enterprises. While Proposify primarily targets SMBs and mid-market teams such as agencies and sales organizations, Responsive serves a broader range from SMBs to large enterprise deployments and is used by Fortune 500 clients.