Proposify is software for creating business proposals. You build proposals using templates, track when clients view them, and collect electronic signatures. It connects to CRM systems and payment processors, such as Stripe. Proposify added an AI feature that helps write proposal content using GPT. The platform costs between $19 and $65/user/month, depending on which plan you choose.
Proposify targets small and medium businesses that regularly send proposals, such as agencies and sales teams. It handles basic proposal workflows but isn't built for complex RFP processes that large companies deal with. Support is available through email and chat during business hours, and they'll help you set up templates if needed. The system meets SOC 2 and GDPR compliance standards.
Responsive is RFP software that works for companies of all sizes, from small businesses with under 50 employees to Fortune 500 companies. It uses custom pricing with tiered plans called Emerging, Growth, and Enterprise, starting at $299/user/month, plus a platform fee, with no free trial available. Responsive also offers a Lite Edition plan starting at $80/user/month, providing small businesses and small teams with immediate response needs without the complexity or cost of a full response management platform.
The Responsive platform includes a content library, project collaboration tools, workflow automation, and Responsive AI that suggests and generates answers from existing content. It integrates with common business tools like Salesforce, Slack, and Office applications. Users get standard support through a knowledge base and community, with premium support and dedicated customer success managers available at higher tiers. The platform is SOC 2 Type 2, GDPR, and ISO 27001 compliant.
Building on this foundation, Responsive’s AI agents act as purpose-built digital specialists, executing across the full pursuit lifecycle: qualifying opportunities, generating high-quality responses, ensuring compliance, and delivering strategic insights grounded in trusted knowledge. Unlike generic AI tools, these agentic capabilities orchestrate workflows and intelligence end-to-end, helping teams move faster with greater accuracy, consistency, and confidence.
Comparing Proposify and Responsive
Proposify pros and cons
Proposify offers affordable pricing starting at $19/user/month with transparent tiered plans and a free trial, making it accessible to smaller teams. However, it focuses primarily on sales proposals and quote documents rather than comprehensive RFP responses, which may limit its utility for complex procurement processes.
Responsive pros and cons
Responsive offers comprehensive features, including advanced AI capabilities and powerful agents, and serves a broad range of customers, from small businesses to Fortune 500 companies. The platform offers tiered pricing plans and maintains strong user reviews (4.5/5 on G2) with additional ISO 27001 certification for security.
The main platform starts with a Platform fee and user-based pricing from $299/user/month, offers unlimited projects, and requires a sales quote to customize the plan to the customer's individual needs. However, Responsive also offers a low-cost alternative in the Lite Edition of the platform, providing basic needs for $80/user/month.
Feature comparison
Pricing
- Proposify: Transparent tiered pricing from $19-$65/user/month with a 14-day free trial
- Responsive: The main platform starts with a Platform fee and user-based pricing from $299/user/month, offers unlimited projects, and requires a sales quote to customize the plan to the customer's individual needs.
AI and automation
- Proposify: Focus on sales proposals with GPT-powered AI generator, e-signatures, and client engagement analytics
- Responsive: Comprehensive RFP features with advanced AI for content suggestions and auto-generation from the knowledge base
Target market
- Proposify: SMBs and mid-market sales teams, agencies needing streamlined proposal creation
- Responsive: Broad range from SMBs (<50 employees) to Fortune 500 enterprises
Customer support
- Proposify: Live chat and email during business hours, onboarding assistance, template design services
- Responsive: Standard support (knowledge base), premium support with a dedicated CSM for higher tiers
User reviews
- Proposify: G2 rating 4.6/5 (1,100+ reviews), praised for ease-of-use and customer support
- Responsive: G2 rating 4.5/5 (1,100+ reviews), ranked #1 in multiple G2 reports
Security and compliance
- Proposify: SOC 2 Type 2, GDPR compliant, PCI-DSS-compliant payment processing
- Responsive: SOC 2 Type 2, GDPR compliant, plus ISO 27001 certified
Best fit audiences
Proposify is better suited for small to mid-sized sales teams, agencies, and organizations that primarily create sales proposals and need an affordable, user-friendly solution. Its transparent pricing, ease of use, and focus on sales workflows make it ideal for teams seeking quick proposal turnaround without complex RFP requirements.
Responsive may be more appropriate for organizations seeking flexibility across different company sizes, particularly those wanting to scale from small teams to larger deployments. Its tiered approach and broader market focus, combined with additional security certifications, make it suitable for companies with varying budget constraints and security requirements, though the per-user pricing model may favor smaller teams over large-scale implementations.
Proposify vs Responsive: What do users say?
User reviews for Proposify consistently highlight its ease of use and streamlined proposal creation process, with customers praising its clean user interface, helpful pricing tables with automatic calculations, and responsive customer support. Long-term users since 2014 emphasize the platform's constantly improving functionality and reliable performance for sending proposals. The software receives recognition for simplifying proposal workflows and providing intuitive, well-organized features that help teams work more efficiently.
Responsive users emphasize the platform's exceptional ease of use and its intuitive, well-organized interface, which enables quick content management and retrieval. Managers particularly value the real-time progress tracking capabilities and robust reporting features that enable effective oversight of RFP processes.
Users highlight the platform's comprehensive collaboration tools and its discussion capabilities, which facilitate team coordination. The advanced AI features for auto-suggesting and generating answers from existing content receive positive feedback for streamlining response creation. Users consistently rate the platform highly for its workflow automation and integration capabilities with popular business systems.
For more detailed user feedback, readers can explore Proposify reviews on G2 and Software Advice. Additional insights about Responsive are available through G2's Responsive reviews and Software Advice's Responsive review section.