Qvidian is a legacy proposal software that helps large companies manage RFP responses through content repositories and template automation. It works inside Microsoft Office applications and connects to Salesforce to pull existing data. The company recently added AI features called "Qvidian AI Assist" but trails newer platforms in this area. Users work with established content libraries and approval workflows designed for enterprise environments.
The software targets big corporations and regulated industries that need strict content control. It costs money but pricing isn't public - you have to ask for a quote. People rate it around 4.3 out of 5 stars and say it's reliable for content management, though the interface looks old and new features arrive slowly. It meets enterprise security standards like SOC 2 and ISO 27001, with support teams and training programs for large clients.
Responsive is a proposal management platform that offers tiered plans ranging from small businesses to Fortune 500 companies. The software includes a content library, project collaboration tools, workflow automation, and integrations with Salesforce, Slack, and Office applications. It uses AI to automatically suggest and generate answers from stored content. Pricing is quote-based with estimates around $499 per user per month, and no free trial is available.
The platform has earned high user ratings on G2 (4.5/5 from over 1,100 reviews) and frequently ranks as a leader in RFP software categories. It meets standard enterprise security requirements including SOC 2 Type 2, GDPR, and ISO 27001 certifications. Customer support includes basic knowledge base access, with premium support and dedicated customer success managers available for higher-tier plans.
Comparing Qvidian and Responsive
Qvidian offers a mature, enterprise-focused solution with strong content management capabilities and robust MS Office integration, making it reliable for large organizations requiring strict content control and approval workflows. However, it suffers from a dated user interface and lags behind competitors in AI innovation, despite recently introducing AI Assist features.
Responsive provides advanced AI capabilities and comprehensive collaboration features with a modern approach to RFP management, earning consistently high user ratings and market leadership recognition. The platform comes with a high price point (estimated ~$499/user/month) and lacks a free trial option, potentially limiting accessibility for smaller organizations.
Pricing
• Qvidian: Quote-based pricing with proprietary rates not publicly disclosed
• Responsive: Tiered plans (Emerging, Growth, Enterprise) with estimated high-end pricing around $499/user/month; no free trial
Features & AI Capabilities
• Qvidian: Mature content repository with template-based automation and strong MS Office/Salesforce integration; recently added Qvidian AI Assist but lags in AI innovation
• Responsive: Comprehensive feature set with advanced AI for auto-suggesting and generating content; robust integrations including Salesforce, Slack, and Office apps
Target Market
• Qvidian: Mid-to-large enterprise teams, particularly in regulated industries requiring robust content control
• Responsive: Broad market appeal from SMBs (<50 employees) to Fortune 500 enterprise clients
Customer Support
• Qvidian: Enterprise-grade support with dedicated teams, training resources (Upland University), account managers, and 24/7 monitoring
• Responsive: Standard support included with premium support (dedicated CSM) available for higher tiers
User Reviews
• Qvidian: G2 rating of 4.3/5 (120+ reviews); praised for reliability but criticized for dated UI and slower innovation
• Responsive: G2 rating of 4.5/5 (1,100+ reviews); consistently ranked #1 in G2 RFP software reports
Security & Compliance
• Qvidian: SOC 2 Type II, ISO 27001, GDPR compliant with industry-specific compliance options (HIPAA support)
• Responsive: SOC 2 Type 2, ISO 27001, GDPR compliant
Qvidian appears best suited for large enterprises and regulated industries that prioritize content control, approval workflows, and deep MS Office integration over cutting-edge AI features. Organizations with established proposal processes and teams comfortable with legacy systems may find Qvidian's mature, reliable approach more appealing.
Responsive seems ideal for organizations seeking modern AI-powered proposal management with strong collaboration features and broad integration capabilities. Companies willing to invest in premium pricing for advanced AI functionality and those requiring a more contemporary user experience would likely benefit more from Responsive's platform.
Qvidian vs Responsive: What do users say?
User reviews of Qvidian indicate it serves as a reliable content management tool for proposals, with users appreciating its mature content repository and intuitive interface. The platform maintains a G2 rating of approximately 4.3/5 based on over 120 reviews, with reviewers noting its effectiveness for managing proposal content and the addition of AI functionality that simplifies locating responses. However, some users point out that the user interface appears dated and innovation, particularly in AI capabilities, progresses more slowly compared to newer platforms. The system's strong Microsoft Office integration and workflow support receive positive feedback from teams across multiple departments.
Responsive, formerly RFPIO, receives higher user ratings with a G2 score of around 4.5/5 from over 1,100 reviews and consistently ranks as a leader in RFP software categories. Users highlight the platform's exceptional ease of use and intuitive organization, which allows for quick content discovery and management. Managers particularly value the real-time progress tracking capabilities and robust reporting features that facilitate response review and team collaboration. The platform's comprehensive feature set, including advanced AI capabilities for auto-suggesting and generating answers from existing content, contributes to its strong user satisfaction ratings across both G2 and Software Advice platforms.
For additional user perspectives, readers can explore Qvidian reviews on G2, Qvidian feedback on Software Advice, Qvidian ratings on Gartner, Responsive reviews on G2, and Responsive evaluations on Software Advice.
FAQs
Does Qvidian or Responsive have a greater depth of integrations?
Responsive has a greater depth of integrations with numerous integrations including Salesforce, Slack, Office apps, and others, while Qvidian focuses primarily on strong MS Office integration and Salesforce integration to leverage existing data.
Does Qvidian include AI response agents? What about Responsive?
Qvidian recently introduced "Qvidian AI Assist" for generative AI help, though it is overall behind newer AI-centric platforms in that area. Responsive has advanced AI capabilities for auto-suggesting and generating answers from content.
Does Qvidian or Responsive have more adoption among large enterprises?
Qvidian has more established adoption among large enterprises as a long-time enterprise provider commonly used in large corporations and regulated industries. While Responsive serves a broad range from SMBs to Fortune 500 clients, Qvidian appears to have deeper entrenchment specifically in the large enterprise and regulated industry segments.