RFP MANAGEMENT SOFTWARE

Win more bids with AI-powered RFP software

Stop piecing answers together from old emails, spreadsheets, and scattered files. Responsive is RFP software built for teams that need to respond faster, keep content accurate, and show their impact on revenue.

4.5|1,100+ reviews
4.6|150+ reviews
rfp management software

From reactive responders to revenue drivers

Response teams are under pressure from every direction — more RFPs, tighter deadlines, fewer resources, and buyers who expect accurate, tailored answers.

Responsive helps teams move beyond manual response work. Our Strategic Response Management (SRM) platform combines grounded AI, connected content, and collaborative workflows so teams can respond faster, with greater confidence and consistency.

  • Draft responses faster with AI
  • Automate workflows with AI agents 
  • Collaborate and track progress in one platform
FEATURES

Everything your response team needs, in one RFP software platform

Automate first drafts with grounded AI
Responsive AI generates personalized first drafts using only your verified content library. Every answer includes source citations and TRACE Score evaluation for quicker validation and refinement. No hallucinated facts or copying from last year’s bid.
Keep your content library fresh without manual cleanup
Outdated answers weaken response quality. Responsive helps teams stay ahead by flagging stale content, scoring content health, and routing items to the right owners for review.
Manage every RFP project from kickoff to submission
Response Projects gives teams one place to manage active RFPs, RFIs, and DDQs. Assign sections, track progress, manage deadlines, and monitor completion across the pipeline. Collaborative workflows expedite every submission.
Make fast, confident go/no-go decisions
Responsive’s Fit Analysis Agent reviews long-form RFPs and maps requirements against your existing content. In minutes, teams can see where they have strong coverage, where gaps exist, and whether the opportunity is worth pursuing.
Give security and compliance responses a dedicated home
Security questionnaires, DDQs, and vendor assessments can now come bundled with RFPs. Trust Center gives teams a verified, current trust profile they can quickly pull from without restarting the process or chasing down the security team.
Connect RFP software to the tools your team already uses
Connect Responsive with Salesforce, Slack, Seismic, Microsoft apps, and more to sync data. Responsive's MCP server integration with ChatGPT, Copilot, and Claude keeps teams working in the tools they already use every day.

How Responsive is different from legacy RFP software

Most legacy RFP tools were built around static answer libraries: store your best answers, search for them, paste them into a response. Now, that same process creates a maintenance burden. Teams spend too much time reviewing, tagging, and fixing content that cannot keep itself up to date.

Responsive replaces that cycle with a more dynamic content engine. AI agents for RFPs monitor connected source content, flag outdated answers, and help teams keep their library usable over time.

Here’s how that difference shows up in practice:

CapabilityResponsiveLegacy RFP tools
Content freshnessAI-driven content health scoringManual review cycles
Draft generationGrounded AI drafts with source citationsRetrieve and paste
Go/no-go analysisRequirements Analysis in minutesNot available
Security questionnairesNative, with Profile CenterSeparate tool or spreadsheet
Integrations75+ native integrationsBasic CRM and cloud storage
SME collaborationIn-platform assignments and notificationsEmail and shared docs
ImplementationLive in hoursWeeks of admin setup

What proposal teams achieve with Responsive

“For every $1 that Microsoft invests in my team, I estimate a return on investment of $746. In the last year, the team contributed $8.5B in revenue.”
Read the Microsoft case study about Carrie Jordan, Global Director of Proposals at MicrosoftCarrie Jordan, Global Director of Proposals at Microsoft
$17M
saved in response cost
21,100
hours saved in response time
Carrie Jordan - Global Director of Proposals, Microsoft
Carrie Jordan, Global Director of Proposals at Microsoft
“With AI Assistant, it is actually answering, on average, our questions in 30 seconds.”
Read the Netsmart case study about Andrew Mersman, Senior Director of Solution Consulting at NetsmartAndrew Mersman, Senior Director of Solution Consulting at Netsmart
93%
RFP go-forward rate
67%
increase in proposals submitted
Andrew Mersman - Senior Director of Solution Consulting, Netsmart
Andrew Mersman, Senior Director of Solution Consulting at Netsmart
RFP software that covers your whole response workflow
Responsive is not a single-use drafting tool. Our platform is built to support the full response lifecycle.

Get up and running fast with expert support

New RFP software only works if teams adopt it. Responsive Professional Services of APMP-certified specialists help teams migrate content, configure workflows, and train users so they can start seeing value faster.

Support is also available for volume spikes, organizational changes, and new platform capabilities as they roll out.

Check out the Responsive Academy for self-paced training and certification options.

Explore Professional Services
Responsive professional services

Built for every team that touches a response

Responsive supports the teams that help move responses forward. Explore solutions by role or context:

trusted by the best

#1 RFP response software on G2 for 4 years and counting

RFP software frequently asked questions

Customer insights on RFP software

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Advancing 88% of RFPs to the next stage at Availity

Accelerating accurate proposals for thousands of Qualtrics users

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Saving $17M while supporting 18K Microsoft sellers and experts

How Perceptyx completes RFP response drafts in 30 minutes

Invicti achieves 83% win rate while responding 2.5X faster

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